Proposal submissions
How do I submit a proposal?
Session formats
60-minute interactive sessions
60-minute sessions provide an in-depth opportunity to interactively present and facilitate dialogue and discussion on a topic or issue related to the conference theme.
30-minute research presentations
These presentations are a 20-minute overview and discussion of a particular research topic, methodology, or scholarly project related to the conference theme, and an opportunity for attendees to ask questions with a 10-minute guided Q&A.
25-minute roundtable discussions
These 25-minute roundtable sessions provide opportunities for presenters to lead a discussion focused on a particular research topic, innovative strategy, or work-in-progress related to the conference theme. These sessions are intended to be interactive table conversations rather than presentations. No audio-visual equipment will be provided.
Mixed-media presentation or poster presentation sessions
Mixed-media presentations provide an opportunity to visually communicate and share practices, research findings or early-stage research projects relevant to the conference theme. Presenters are encouraged to choose digital media or a physical poster and determine the style, format and approach that best suits their topic.
Submission requirements
- The submission file is in Microsoft Word (.doc or .docx)
- All URL addresses in the text (e.g. taylorinstitute.ucalgary.ca) are hyperlinked.
- The text is single-spaced, uses a 12-point font and employs italics for emphasis (with the exception of URL addresses).
- All illustrations, figures and tables are placed within the text at the appropriate points, rather than at the end.
- For peer review purposes, authors’ names are removed from the submission file, with “Author” and year used in the bibliography, instead of author name, title, description, etc.
- For peer review purposes, authors’ institution names and cities are removed from the submission file, with “University” and “City” used instead.
- All authors listed are aware that the proposal is being submitted under their name(s). Authors can be listed as primary author on a maximum of two proposal submissions.
- Co-authors are entered in Step 3. Enter Metadata (if applicable). All presenting authors agree that if accepted, they will register, pay and attend the conference to present their work at the designated time.
- Co-authors who do not intend to present or attend the conference do not need to register or pay the registration fee.
- The proposed title is no more than 70 characters in length. Titles exceeding this limit may be changed at the discretion of the organizers.
- All primary authors will be automatically included as peer reviewers. If you wish to opt-out of peer reviewing – email ticonf@ucalgary.ca
To remove personal information from file (PC user)
- Go to File Explorer (manila folder icon)
- Select your file by clicking once
- Right click > select Properties from menu
- Go to Details tab > click Remove Properties and Personal Information (link at the bottom of the dialogue box)
- From the Remove Properties dialogue box, select Create a copy with all possible properties removed (radio button at top) > Click OK
- File will appear in same location as original, retitled "File name - Copy"
- Rename file as needed
To remove personal information from file (Mac user)
- Open the file
- Click on Tools on the main header menu
- Select Protect Document
- Select Remove personal information from this file on save
- Click OK
It is the author’s responsibility to ensure the proposal submitted meets these requirements.
Conference proposal peer review
All proposals will be peer reviewed based on a collaborative process and guided by the following criteria:
- how the intent and goals of the session are shared in the proposal;
- how the session will create a space for shared learning, reciprocal engagement, belonging and inclusion;
- how the session is linked to existing scholarly and/or community perspectives;
- how the session aligns with the conference theme and threads.
Peer review timeline
| Proposal submission deadline | January |
| Peer review assignment | Late January |
| Peer review completion | Mid-February |
| Final committee review | Mid-February |
| Author communication | Late February |
Open Journal System help
OJS tips for new and returning users
- Go to the open journal system website
- Click Register in the top menu (right hand side).
- Under Profile, create your username and specify a password.
- Complete your profile by filling in the information requested, keeping in mind the following:
- The information that you enter will be used in the conference program for your name, title and institutional affiliation.
- The email that you submit will be used for correspondence regarding your proposal submission or review assignments. Please use your professional, not personal email account.
- When you create your account, please check all the applicable boxes:
- Yes, I agree to have my data collected and stored according to the privacy statement.
- Yes, I would like to be notified of new publications and announcements.
- Yes, I would like to be contacted with requests to review submissions to this journal (optional).
- You will receive a validation email (typically within 1-5 minutes) with an account activation link (sent to the email address you provided in your account setup), please activate your account.
- You will now be able to login to your OJS account and begin your submission.
- To begin your proposal submission, click New Submission (if in OJS left hand side beside the search menu). You will now complete a series of steps to submit your proposal.
- Go to the open journal system website
- Click on the Login tab in the top menu (right hand side).
- Enter your username and password and click Login. If you’ve forgotten your password, you can click on Forgot your password?
- To begin your proposal submission, click Make a Submission (red button on the right-hand side of page). You will now complete a series of steps to submit your proposal.
Submitting your proposal
If you encounter any problems during the submission process, or have questions, please contact: ticonf@ucalgary.ca or refer to the FAQs section on this page.
- Select Session Type (will appear under the section drop down bar at the top of the page).
- Check all items on the Submission Requirements.
- Enter Comments for Conference Chair/Director such as accommodation requirements or additional needs for your session. If you cannot make a certain day of the conference due to a teaching or travel commitment, please let the conference chair/director know. Every effort will be made to accommodate needs.
- Check off the Corresponding Contact items if you agree to the terms
- Click Save and continue.
- Select your article component (this is the specific thread that your presentation falls under).
- Click Upload File and select the file from your computer. You will have created this file from the submission form download.
- Click Continue and you will now be able to review your submission, once you are satisfied click Continue again.
- Click Complete.
- Click Save and continue.
- Enter title of your presentation (and any subtitle if relevant).
- Under Abstract, copy and paste your 250 word session description.
- Enter Author details under the List of Contributors. Include affiliation and a short bio statement (max. 50 words) as you would like it to appear in the conference program if your proposal is accepted.
- Click Add Contributor to add additional authors and repeat the step above. Please enter contributors in the order you would like them to appear in the program. The primary author needs to be listed first.
- Click Save and continue.
- If you need to interrupt the proposal submission process, you may save your work, log in at a later time and continue any proposals you have started as long as the proposal is not yet submitted.
- Once you are satisfied with your proposal submission, click Finish Submission to submit your proposal for review.
FAQs
We invite community members from UCalgary and beyond to submit proposals, including academic staff, postdoctoral scholars, graduate students and staff.
Yes, authors can submit a maximum of two proposals as primary author. However, you are invited to collaborate on multiple sessions.
Once you've completed the process of submitting your first proposal, return to the USER HOME page and begin the process again for the second proposal.
Click My profile in the top right menu and ensure you have checked off Author at the bottom of the Edit Profile page. This will give you permission to submit a proposal.
Only one author can create an account, although the account information and password can be passed along to other authors in order to track the submission through the review process. Additional authors can be added to the proposal during the submission process by editing the submission metadata.
No. Authors will be invited to register once proposals are adjudicated.
Yes, all authors who attend the conference are required to register and pay for their conference attendance.
Yes, co-authors are required to register and pay if they plan on attending the conference.
There may be co-authors to whom you would like to give credit, but will not be formally presenting as part of the conference presentation. Please make note of this when filling out the metadata for each co-author.