Proposal submissions
How do I submit a proposal?
Session formats
60-minute interactive workshops
60-minute sessions provide an in-depth opportunity to interactively present and facilitate dialogue and discussion on a topic or issue related to the conference areas of focus.
30-minute research presentations
These presentations are a 20-minute overview and discussion of a particular research topic, methodology, or scholarly project related to the conference areas of focus, and an opportunity for attendees to ask questions with a 10-minute guided Q&A.
25-minute roundtable discussions
These 25-minute roundtable sessions provide opportunities for presenters to lead a discussion focused on a particular research topic, innovative strategy, or work-in-progress related to the conference areas of focus. These sessions are intended to be interactive table conversations rather than presentations. No audio-visual equipment will be provided.
Mixed-media presentation or poster presentation sessions
Mixed-media presentations provide an opportunity to visually communicate and share practices, research findings or early-stage research projects relevant to the conference areas of focus. Presenters are encouraged to choose digital media or a physical poster and determine the style, format and approach that best suits their topic.
Submission requirements
- Choose a clear session title. It must be 70 characters or fewer. Titles exceeding this limit may be changed at the discretion of the organizers.
- Choose the session format that best fits your proposal.
- Choose alternate session types if your first choice is not available.
- Prepare an abstract for peer review. It must be 250 words or fewer.
- If your abstract includes citations, prepare up to five references for a bibliography.
- Choose a maximum of two areas of focus that best fit your session.
- For peer review purposes, authors’ names, institutions names and city names are not included in the abstract. Use “Author” “University” and “City” instead.
- All authors listed are aware that the proposal is being submitted under their name(s). Authors can be listed as primary author on a maximum of two proposal submissions.
- All presenting authors agree that if accepted, they will register, pay and attend the conference to present their work at the designated time.
- Co-authors intend to present or attend the conference need to register and pay the registration fee.
- All primary authors will be automatically included as peer reviewers. If you wish to opt-out of peer reviewing – email ticonf@ucalgary.ca
Session abstract for peer review
Prepare an abstract of 250 words or fewer. Include:
- a general overview of the session and topic, including research question/topic of inquiry, links to relevant scholarship, approaches, and findings (as applicable)
- the importance of this topic as it relates to one or more of the conference areas of focus, the postsecondary teaching and learning context, and a broad disciplinary audience,
- the intent or goals of the session
- a brief overview of how you will provide a space for shared learning, reciprocal engagement, and meaningful inclusion during the session
- citations (as appropriate)
Anonymity requirement: Do not include institution names or author names in the abstract. Use anonymized language such as “our university” and “Author.”
It is the author’s responsibility to ensure the proposal submitted meets these requirements.
Conference proposal peer review
All proposals will be peer reviewed based on a collaborative process and guided by the following criteria:
- how the intent and goals of the session are shared in the proposal;
- how the session will create a space for shared learning, reciprocal engagement, belonging and inclusion;
- how the session is linked to existing scholarly and/or community perspectives;
- how the session aligns with the conference areas of focus.
Peer review timeline
| Proposal submission deadline | January 11, 2027 |
| Peer review assignment | Late January |
| Peer review completion | Mid-February |
| Final committee review | Mid-February |
| Author communication | Late February |
Open Journal System help
OJS tips for new and returning users
- Go to the open journal system website
- Click Register in the top menu (right hand side).
- Under Profile, create your username and specify a password.
- Complete your profile by filling in the information requested, keeping in mind the following:
- The information that you enter will be used in the conference program for your name, title and institutional affiliation.
- The email that you submit will be used for correspondence regarding your proposal submission or review assignments. Please use your professional, not personal email account.
- When you create your account, please check all the applicable boxes:
- Yes, I agree to have my data collected and stored according to the privacy statement.
- Yes, I would like to be notified of new publications and announcements.
- Yes, I would like to be contacted with requests to review submissions to this journal (optional).
- You will receive a validation email (typically within 1-5 minutes) with an account activation link (sent to the email address you provided in your account setup), please activate your account.
- You will now be able to login to your OJS account and begin your submission.
- To begin your proposal submission, click New Submission (if in OJS left hand side beside the search menu). You will now complete a series of steps to submit your proposal.
- Go to the open journal system website
- Click on the Login tab in the top menu (right hand side).
- Enter your username and password and click Login. If you’ve forgotten your password, you can click on Forgot your password?
- To begin your proposal submission, click Make a Submission (red button on the right-hand side of page). You will now complete a series of steps to submit your proposal.
Submitting your proposal
If you encounter any problems during the submission process, or have questions, please contact: ticonf@ucalgary.ca or refer to the FAQs section on this page.
- Select Session Type (will appear under the section drop down bar at the top of the page).
- Check all items on the Submission Requirements.
- Enter Comments for Conference Chair/Director such as accommodation requirements or additional needs for your session. If you cannot make a certain day of the conference due to a teaching or travel commitment, please let the conference chair/director know. Every effort will be made to accommodate needs.
- Check off the Corresponding Contact items if you agree to the terms
- Click Save and continue.
- Select your article component (this is the specific thread that your presentation falls under).
- Click Upload File and select the file from your computer. You will have created this file from the submission form download.
- Click Continue and you will now be able to review your submission, once you are satisfied click Continue again.
- Click Complete.
- Click Save and continue.
- Enter title of your presentation (and any subtitle if relevant).
- Under Abstract, copy and paste your 250 word session description.
- Enter Author details under the List of Contributors. Include affiliation and a short bio statement (max. 50 words) as you would like it to appear in the conference program if your proposal is accepted.
- Click Add Contributor to add additional authors and repeat the step above. Please enter contributors in the order you would like them to appear in the program. The primary author needs to be listed first.
- Click Save and continue.
- If you need to interrupt the proposal submission process, you may save your work, log in at a later time and continue any proposals you have started as long as the proposal is not yet submitted.
- Once you are satisfied with your proposal submission, click Finish Submission to submit your proposal for review.
FAQs
We invite community members from UCalgary and beyond to submit proposals, including academic staff, postdoctoral scholars, graduate students and staff.
Yes, authors can submit a maximum of two proposals as primary author. However, you are invited to collaborate on multiple sessions.
Once you've completed the process of submitting your first proposal, click HOME. On the home page, click the Submit Proposal button and begin the process again for the second proposal.
Only one author can create an account, although the account information and password can be passed along to other authors in order to track the submission through the review process. Co-authors can be added to the proposal during the submission process.
No. Authors will be invited to register once proposals are adjudicated.
Yes, all authors who attend the conference are required to register and pay for their conference attendance.
Yes, co-authors are required to register and pay if they plan on attending the conference.